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How to Know if You’re Ready to Hire an Administrative Assistant

How to Know if You’re Ready to Hire an Administrative Assistant


How to Know if You’re Ready to Hire an Administrative Assistant

Are you like the majority of Realtors who are independent contractors or on small teams? Do you find yourself run ragged by all the tasks a solo entrepreneur is expected to master? From transaction management, to listing coordination, marketing, appointment setting, and lead generation, there are many services out there that can help you leverage your time better, but sometimes you need an on the ground person working side by side.


Hiring an administrative assistant is a big step. It’s the difference between being in business for yourself and being a small business owner. Here’s how to know if it’s the right move for you:

  1. You’re closing more than 25 files a year.
    At 25 files, most real estate agents are busy enough – and making enough money – to justify bringing on a salaried employee. In the shifting employment market, think about whether you’re ok with your admin working remotely (especially if you don’t spend much time in the office yourself), and what kind of benefits you can offer them (like a bonus on closed files) to stay a competitive job creator.


  1. You’re ready to build a team.
    The next step in becoming a real estate superstar is building your own team. Pulling in just one other agent can multiply your income significantly. Having a dedicated admin can be a huge incentive for agents looking to join a team, leveraging their work as well as your own.. 


  1. You’re looking to boost your productivity.
    Having a team of professionals who value the industry lead the backend of your operation can allow you to focus on what matters most to you. While you handle lead generation, your team can tend to tasks like scheduling and coordinating meetings.


  1. You want to offer five star service to your clients.
    As your business grows, so does your client list.  Hiring an admin can avoid common mistakes that agents make when they are occupied with time sensitive tasks. With a dedicated administrative assistant, typical worries like following up, file management, and document related tasks can be handled without you being present.


Hiring your first admin is a big step for any agent, but taking these factors into consideration can help you decide if now is the right time. Our friends at Ciprani Consulting can help guide you through the hiring process – and if you decide it’s not quite the right time yet, leverage tools like Blink Marketing and LevPros to bridge the gap!


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